Republic of Cyprus
Department of Labour Inspection

Inspectable Machinery



The policy of the Department of Labour Inspection in the sector of Machinery Inspection aims at the prevention of risks to employed persons and members of the public which may be caused by the possession and use of various types of machinery.

This objective is pursued by the existence of an adequate legislative framework, the satisfactory implementation of the legislation through an appropriate machinery inspection system and the prevention of risks by means of training and awareness raising.


Specifically, this sector deals with:
  • the inspection and certification of inspectable machinery, such as, steam boilers, steam receivers, cranes, winches, overhead travelling cranes and air receivers, and
  • setting the parameters and conditions for safe operation within the permitted strength limits specified by the manufacturer.

Moreover, the sector:
  • conducts investigations aiming at finding the causes of machinery failure,
  • promotes legislation and the preparation of technical guidelines, and
  • offers advice, technical guidance, information and training to machinery owners.

The Machinery Inspection and Certification Unit operates with personnel at the Headquarters as well as at the District Offices of the Department of Labour Inspection. The Unit enforces specific parts of the labour legislation which concern inspectable machinery, which
includes chains, ropes and lifting tackles, cranes, overhead travelling cranes and lifting devices, steam boilers, steam receivers and air receivers.

The main activity of the Unit is the inspection of inspectable machinery. Other activities of the Unit include:
  • the investigation of accidents and dangerous occurrences,
  • the preparation and processing of legal cases,
  • the preparation of new legislation.

According to the Factories Law, each inspectable machinery must be inspected at the following intervals:
  • Cranes and lifting devices: once every twelve months,
  • Steam boilers: once every twelve months,
  • Steam receivers: once every twenty six months,
  • Air receivers: once every twenty six months.

The Inspectors of the Department of Labour Inspection carry out ex officio inspections of the inspectable machinery by implementing an inspection schedule which is based on a system of prescribed priorities. Any owner of an inspectable machinery may request the inspection of his machinery by an Inspector of the corresponding District Labour Inspection Office. The inspection takes place in the area where the machinery is installed / used following a prior consultation between the owner and the Inspector. Immediately after the inspection, the Inspector issues an Inspection Report or a Test and Examination Certificate, according to the machinery and the type of work performed. The Inspection Report or the Test and Examination Certificate is mailed to the owner or the person declared to be the representative of the owners soon after the prescribed fees are paid.


Periodic audit and maintenance of lifts


The Safety and Health at Work (Operation, Maintenance and Audit of Lifts) Regulations of 2012
(P.I. 533/2012) were published in the Cyprus Government Gazette on 28.12.2012. These new Regulations prescribe the obligations of lift owners and those persons who are directly involved in the maintenance and audit of lifts. Periodic audit and maintenance of lifts is carried out by private auditors and maintenance persons respectively. The Minister of Labour and Social Insurance, through the Department of Labour Inspection is the competent authority for the implementation of the above Regulations.

According to Regulation 5, the periodic audit of lifts will
only be carried out by Authorized Lift Auditors at least once every 24 months. The maintenance of lifts shall only be carried out by Lift Maintenance Persons at least 12, 8 or 4 times per year depending on the use of the building (public sector buildings, lifts in private dwellings, hotel, hospital) as defined in Regulation 10(6) and Annex VIII of the Regulations. The Regulations specify the criteria required for the approval of Authorized Lift Auditors and Lift Maintenance Persons by the Department of Labour Inspection.

Date of application


The Regulations came into force following their publication in the Official Gazette of the Republic on
28.12.2012, with the exception of Regulations 5 and 10. The afore mentioned Regulations, which specify the obligations of the lift owner (requirements for technical upgrading of lifts, periodic audit and maintenance), entered into force on 31.8.2013.

During the transition period the Department of Labour Inspection had the opportunity to examine applications and to approve qualified persons as Lift Maintenance Persons and Authorised Lift Auditors. The names of those approved persons are published, by means of a Notification, in the Official Gazette of the Republic (
Lift Maintenance Persons and Lift Auditors).

Authorized Lift Auditors Registry and Lift Maintenance Persons Registry


The names of persons (physical or legal), which have been approved by the Department of Labour Inspection to carry out the maintenance of lifts and the periodic auditing of lifts, are listed in the
Lift Maintenance Registry and the Authorised Lift Auditors Registry, respectively. The above Registries are kept updated at the Department’s website.

In addition to the names of the persons approved to carry out lift maintenance or periodic lift audit, the Registries contain contact details and other useful information for lifts owners and other interested persons.

Awareness Raising Seminars


Following the enactment of the said Regulations, the Department of Labour Inspection organized two seminars in Nicosia. The fist took place on 28.6.2013 and was addressed to the
Maintenance Lift Persons and the second one on 4.7.2013 was addressed to Authorized Lift Auditors. The aim of these seminars was to inform the above professionals about the provisions of the new Regulations as well as specific technical issues and procedures to be followed for the better implementation of this legislation.

The Director of the Department of Labour Inspection addressed the two seminars and particularly emphasized the beginning of a new era in the field of Lifts in Cyprus. With these new Regulations, the periodic audits of lift will be conducted by private auditors and the frequency of maintenance is formulated and undertaken by lift maintenance persons. The Director also referred to the regulatory and supervisory role of the Department of Labour Inspection, being the competent authority for the implementation of the above Regulations.


Within the context of those two seminars, the participants had the opportunity to be informed, through presentations made by Officers of the Department of Labour Inspection, and during the discussion that followed, raise questions and make useful suggestions for better implementation of the new framework on lifts.


Lift Owner Obligations
  • Ensures, via periodic audit and maintenance, that the lift satisfies, throughout the duration of its use and at the same level the applicable technical requirements when it was first placed in operation and at least the requirements of Annex I (for lifts used by people and lifts used by people and goods) or of Annex II (for goods lifts only) of the above Regulations.
  • Ensures that the lift is audited at least once every 24 months or after major alterations on the lift or if a change in the use of the building occurs. The first audit must be done within 2 years from 31.8.2013, except in the case were major alterations have been made to the lift.
  • Ensures that the lift is maintained at least within the frequencies prescribed in the Regulations according to the category of the building in which it is installed.
  • Ensures that the Lift Maintenance Person is present during the lift audit.
  • Affixes inside the lift car (carrier) the marking «LIFT AUDIT: SUCCESSFUL», which is supplied by the Authorised Lift Auditor after each successful audit. The Audit Report issued by the Authorized Lift Auditor must be kept by the owner for 5 years.
  • Ensures that any requirements such as repairs, changes or replacements in the lift, are carried out within the time frame determined by the Auditor in his Report.
  • Takes immediate action to repair the lift in case of a malfunction or a breakdown, which may expose people using the lift to imminent and serious danger and takes efficient measures in order to prevent the use of the lift until it is repaired.
  • Installs inside the lift car (carrier) a telephone appliance, which must be in operating condition and is available to the persons trapped inside the car (carrier). This appliance must be connected to the emergency call centre of the Lift Maintenance Person, who has the obligation to respond and rescue this person.

The audit of lifts is carried out
only by Authorised Lifts Auditors after a written assignment from the lift Owner and after the respective fee is paid. The maintenance of lifts is carried out only by Lift Maintenance Persons.

Frequency of Lift Maintainance


The frequency of maintainance of each installed lift is specified in the Regulations as follows:
  • At least 12 times annually for lifts in buildings of public use, government and semi-governmenal owned buildings and buildings that are listed in Annex VIII of the Regulations (eg. lifts in hospitals, clinics, hotels, airports, universities, parking places, department stores, restaurants, places of recreation and mass aggregation of public, etc).
  • At least 4 times annually for private use lifts (that is a lift installed in a private dwelling, in such a way that it is unapproachable from places outside the private dwelling and which can only be used by the householders or tenants of the private dwelling and their visitors) and for lifts connected to machinery and are exclusively intended for access to a working place.
  • At least 8 times annually for all other lifts, that is lifts installed in buildings that are not included in the above two categories.

In special cases (eg. old lift, frequent malfunctions or stoppages with trapped persons) it may be required that, for at least a limited time, a more frequent maintainance interval than that specified in the Regulations to ensure a good operational condition of the lift or the quality of service of lift users.

Major Lift Alterations


In cases where the owner proceeds with major alterations of the lift, he should ensure that the lift is audited by an
Authorized Lift Auditor. The Regulations specify the term “major alteration”. Such major alterations are the following:
  • Change of nominal speed, nominal load, weight of car (carrier) and the length of travel.
  • Change or replacement of the type of the interlocking devices, the lift normal operation system, the guides or the type of the guides, type of door, the drive mechanism or the friction pulley, the overspeed governor, the means of protection against uncontrolled movement of the car (carrier) during ascent or descent, the buffers for the car (carrier), the device preventing the free fall of the lift, the control panel or the control electrical installation and the lift car (carrier).

Approval of Lift Maintenance
Persons and Authorized Lift Auditors

Lift Maintenance Persons


The Department of Labour Inspection granted approvals to persons which in accordance with Regulation 9(2) and the second paragraph of point of 2.1 of Annex VI, satisfy the criteria for approval as Lift Maintenance Persons. That is to say, persons who carried out lift maintenance for a period of more than eight (8) years before the date of the Regulations came into force (for eight years before 28.12.2012).

The criteria that should be satisfied for approval of any person as Lift Maintenance Person are specified in Annex VI of the Safety and Health at Work (Operation, Maintenance and Audit of Lifts) Regulations of 2012 (P.I. 533/2012).

In due time, the Department of Labour Inspection will notify in the website of the Department the period within which it will accept new applications for the approval of candidate persons as Lift Maintenance Persons pursuant to Regulation 9(2) and the first paragraph of point 2.1 of Annex VI. Following the aforementioned notification, any person wishing to be approved as Lift Maintenance Person, must submit an application to the Chief Inspector. The application must be accompanied by
all required documents and certificates together with non refundable fee of €500 (Annex V of the Regulation) for application assessment, which is paid at the Accounts section of the Department.

It should be noted that, according to the above Regulations, the process of evaluation of the applications may include written and/or oral examination or any other useful means. The process of evaluation will be
determined in the above mentioned notification.

Authorised Lifts
Auditors

The Department of Labour Inspection granted approvals to persons which, in accordance with Regulation 8(2), satisfied the criteria for approval as Authorised Lift Auditors. The criteria that should be satisfied for approval of any person as Authorised Lift Auditors are specified in Annex IV of the Regulations.

The assessment of the applicants by the Chief Inspector includes a written and an oral examination on these Regulations, the harmonizing Regulations providing for CE marking for Lifts and the legislation on safety and health at work in general. The written and the oral
examination is provided for in Regulation 5(2), second paragraph of the said Regulations.

At present, the Department of Labour Inspection, does not accept applications. In due time, the Department of Labour Inspection will notify at the website of the Department of Labour Inspection the period within which it will accept new applications. Following the aforementioned notification, any person wishing to be approved as an Authorized Lift Auditor must submit an application to the Chief Inspector. The application must be accompanied by
all required documents and certificates along with the non refundable fee of €500 (Annex III) of the Regulations for consideration of this Application which is payable to the Accounts section of the Department.

The assessment procedure of the applications and the weight of the written and oral examination is the following:

1. The person that wishes to be approved as Authorised Lift Auditor must submit the relative application to the Chief Inspector.

2. The application must be accompanied with:
  • all the required documents and certificates (Annex IV) and
  • receipt of payment of the specified by the Regulations non-refundable fee of €500 for the assessment of the application (Annex III).

3. Initially
, the completeness of the information and data submitted with the application is assessed. If it proves satisfactory, the applicants are notified in writing (by letter or e-mail) that they can proceed to the second stage of the written examination and are informed of the date and place of the examination.

3.1 If the application is not complete, the applicant is informed in writing (by letter or e-mail) and asked to submit the remaining information and data to complete the first stage of assessment. If the applicant does not respond he/she is informed in writing that the assessment of their application is terminated.


3.2 Compliance with all the required information and data provided for in Annex IV of the Regulations is a prerequisite for the applicant to proceed to the next stage of the written examination.


4. The written examination usually includes multiple choice questions as well as questions on the text of the Regulations (P.I. 533/2012), the harmonizing Regulations for CE marking for Lifts (P.I. 310/2003 and P.I. 429/2008) and the Health and Safety at Work Laws of 1996 to 2011. All the above legislation is available in Greek at the website of the Department of Labour Inspection.


5. Those who attain a grade of 50/100 and above at the written examination, are notified in writing (by letter or e-mail) that they proceed to the third and final stage that of the oral examination which takes place at the Headquarters of the Department of Labour Inspection located at Apelli Street no. 12 in Nicosia
on a date and time which is notified to them.

6. The final assessment of each applicant is based on the total score (written and oral examination) after it is weighed on
the basis of a weighting factor given in the Table below. Those who obtain an overall weighted score above 50/100, are considered as having satisfied the relevant criteria.

7. The successful applicants are informed in writing, and upon payment of the annual fee of €500 can act as Authorized Lift Auditors. Their names are published in the Official Gazette of the Republic by Notification and are listed in the Register of Authorized Lift Auditors. Also, the said Registry is uploaded on the website of the Department of Labour Inspection (
www.mlsi.gov.cy/dli).

TABLE


No.
Criteria of Annex IV
Note
1.
Academic qualifications (Annex IV, point 2).Compliance to all the provisions of Annex IV is prerequisite for the written and oral examination.
2.
Affirmation of training on the design, technical specifications, standards on lifts, methods of lift audit and risk assessment of at least 100 hours duration (Annex IV, point 2.1)
(Additional training will not be considered as an advantage)
3.
Certificate of Notification for the conformity assessment procedures specified in Annexes VI or X of the European Directive 95/16/EC (Regulation 8(2)(b))
(Only in case of application by a Notified Body)
4.
List of equipment and measuring instruments, which will be used for the audit of lifts (Annex IV, point 3.1)
5.
Affirmation of work experience (Annex IV, point 2.2)
(Additional work experience is not considered an advantage)
(a) at least 4 years on issues of lift design and installation of which 3 years in lift installation, or
(b) at least 3 years in lift inspection.
No.
Regulation 5(2), 2nd paragraph
Weight
1.
Written examination on the said Regulations, the harmonizing Regulations for the CE marking on lifts and the legislation for the safety and health at work (minimum grade for passing 50/100)
80
2.
Oral examination (minimum grade for passing 50/100)
20


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